THEODORE WHATSAPP Assistant
Your business admin, done on WhatsApp.
Theodore is the WhatsApp-first business admin for small service firms. Manage team schedules, daily reporting, and institutional knowledge without leaving the chat interface your team already loves.
How it works
01
Message
Text or voice-note Theodore on WhatsApp, like you'd message a colleague. There's no new app to learn.
Create a quote to Jane Smith for a geyser replacement, R4,500.
02
Approve with a tap
Theodore drafts a professional quote or invoice and sends it to you to check. Approve it and it goes straight to your client's WhatsApp or email.
Looks good, email it to Jane.
03
Stay in Control
After the job, Theodore asks your client for feedback and referrals, then reports back to you. Theodore handles the admin, you make the decisions.
Ask Jane to rate the job
Features
Try: "Show me today's active job list."
WhatsApp Admin Hub
Manage your entire service operation through a single conversational thread. Theodore integrates with your internal tools to turn WhatsApp into your Personal Assistant .
Try: "Assign the plumbing lead at 12 Rose St to John."
Automated Logistics
Assign leads and technician tasks instantly. Theodore recognises intent and routes information to the right team members based on their availability and project history.
Try: "Update Smith's phone number."
Smart CRM Sync
Updates your customer records in real-time as you chat, maintaining data integrity.
Try: "Invoice #2203 for R500."
Instant Billing
Generate professional invoices immediately after a job is marked as complete.
Try: "Check the warranty terms."
Knowledge Access
Access your company's SOPs and manuals to provide accurate technical answers.
Try: "Status of all active jobs?"
Team Pulse
Broadcast updates and monitor field status without disruptive phone calls.
The Theodore App Interface
Theodore gives you a unified command center for your entire operation. Manage team messages, schedule events, and access institutional memory through a structured, high-governance dashboard designed for clarity and control.
Live Command Feed
Memory Vault Access
Watch admin tasks resolve in real-time as your team operates across WhatsApp channels.
Governance Controls
Establish restricted role-based access to keep sensitive business data under strict owner review.
Search your entire institutional knowledge base through a secure, private dashboard interface.
Owners
- Get essential updates without noise
- Real-time visibility into employee output
- Oversee workflows from any location
- Maintain governance over all team data
Your team
- Remove friction from daily routines
- Instant access to business guides
- Faster customer response times
- Admin tools that work inside chat
Simple, team-based pricing.
Team size: 1-5 members
THEODORE ESSENTIALS
From R450/mo
- WhatsApp Admin Interface
- Centralised Business Memory
- Standard Document Processing
- Owner Dashboard Access
- Secure Data Governance
Powerful Add-ons
- Custom ANI business assistant
- Internal API integrations
- Premium data governance
- Legal review module
- SARS logbooks
- Customer server review and referral requests
- Reminders
- and more...
Pricing based on Theodore Essentials for 1-5 users. For larger teams contact us for custom enterprise scaling
Frequently Asked Questions
How does Theodore work on WhatsApp?
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Theodore integrates directly into your WhatsApp interface, allowing you to manage admin tasks, schedule appointments, and coordinate with your team without leaving the chat app.
Is my business data secure?
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Absolutely. We build closed, bespoke Narrow AI systems. Your institutional knowledge stays private, protected from public training loops and data leaks.
Can I add my whole team?
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Yes, Theodore is designed for collaboration. You can assign roles to Owners and Team members to streamline communication across your entire operation.
What scale of business is this for?
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Theodore thrives in small to mid-market operations from 1 to 300 staff members. It's built to automate the success routines of established service businesses.
How do I get started?
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Simply message Theodore on WhatsApp. You can also read our implementation guide to learn how to set up your first admin workflows in minutes.